Efficient fleet management is crucial for saving fuel, improving driver safety, reducing downtime, and delivering excellent service. But the right vehicle tracking system isn’t one-size-fits-all , it actually depends on the size of your fleet, your operational goals, and your budget.
Whether you’re managing 5 vans or 100 delivery vehicles, our guide will help you choose the most suitable vehicle tracking solution, with tailored suggestions for UK businesses of every size.
🚗 What Is a Vehicle Tracking System?
A vehicle tracking system uses GPS technology and telematics to monitor the location, movement, and behaviour of your vehicles in real time., and most modern systems offer:
- Live location tracking
- Route optimisation
- Driver behaviour monitoring
- Fuel usage reports
- Geo-fencing alerts
- Maintenance scheduling
But depending on how many vehicles you operate, the features you prioritise — and the provider you choose — should change accordingly.
📊 Fleet Sizes Explained: Micro, Small, and Large
Fleet Size | Vehicle Range | Typical Businesses |
Micro Fleet | 1–5 vehicles | Local tradespeople, small courier firms, consultants |
Small Fleet | 6–50 vehicles | Regional delivery businesses, service firms, trades companies |
Large Fleet | 51+ vehicles | National logistics firms, construction, fleet leasing companies |
Each fleet type has different tracking needs. Let’s break them down.
🧰 Best Features for Micro Fleets (1–5 Vehicles)
For micro fleets, affordability and simplicity are key.
✅ Must-haves
- Real-time GPS tracking
- Mobile app access
- Simple dashboards
- Basic driver behaviour monitoring
- Route history
🏆 Recommended UK Providers:
Provider | Best For | Starting Price (approx.) |
Simple tracking via smartphone | From £5/month per driver | |
Plug-and-play trackers | From £11.90/month | |
| Easy setup for small trades teams | From £12.90/month |
💡 Look for systems that don’t require professional installation – this keeps costs low and setup fast.
🚐 Best Features for Small Fleets (6–50 Vehicles)
For small fleets, scalability and mid-range features are vital for growth and compliance.
✅ Must-haves
- Fleet-wide route planning
- Driver performance and scoring
- Vehicle health reports
- Fuel efficiency insights
- Integration with payroll or maintenance software
🏆 Recommended UK Providers:
Provider | Best For | Price Range |
Customisable tools for growing fleets | From £14/month | |
Fuel management and DVLA compliance | Custom quote | |
Easy-to-use insights and reporting | From £10/month |
🛠️ Ensure the system supports scalable reporting and can grow with your business.
🚛 Best Features for Large Fleets (51+ Vehicles)
Large fleets require robust analytics, automation, and compliance tools.
✅ Must-haves
- Advanced route optimisation
- Real-time traffic overlays
- Full API integrations
- Automated compliance (DVSA, DVS, tachograph integration)
- Driver ID & behaviour scoring
- Multi-depot and multi-vehicle hierarchy support
🏆 Recommended UK Providers:
Provider | Best For | Typical Setup Cost |
Teletrac Navman | Enterprise-level compliance tracking | From £15–£25/month |
Samsara | AI-powered safety and real-time video | Custom quote |
Advanced routing and reporting tools | From £20/month |
📉 Large fleet systems can reduce fuel costs and incidents by up to 20% when used effectively.
🧮 Quick Comparison Table: Best Vehicle Trackers by Fleet Size
Fleet Size | Top Provider | Why? | Price From |
1–5 vehicles | Zego Sense | Affordable smartphone tracking | £5/month |
6–50 vehicles | Verizon Connect | Scalable with reporting and fuel insights | £14/month |
51+ vehicles | Samsara | Advanced AI safety and fleet management | Custom |
✅ Final Checklist: How to Choose the Right System
Before signing up with any vehicle tracking provider, consider the following:
🔲 Fleet size and growth potential
🔲Key business goals (safety, savings, compliance?)
🔲Whether hardware installation is needed
🔲Contract length and flexibility
🔲Mobile app and real-time access needs
🔲Customer support reputation in the UK
we think that choosing the right vehicle tracking system isn’t just about features, it’s actually all about matching the tool to your operational scale. A small fleet may not need real-time AI dashcams, while a large logistics business can’t afford to settle for basic GPS tracking.
Whatever your fleet size, there’s a UK-based solution ready to help you save time, cut costs, and stay compliant on the road.